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1. #Mail merge from excel to word labels code
2. #Mail merge from excel to word labels zip

If you want to add information from your mailing list to your document, you can add the merge fields one at a time.Ĭlick where you want to add the mail merge field in your document.Ĭhoose the drop down next to Insert Merge Field, and then select the field name. Labels Merge Excel and Word 2003 Outline Save and close the Excel workbook that contains the list you want to merge with a document in Word, e.g., Reports. To make sure the field is formatted the way you want, highlight the whole field, including the marks at each end.Ĭhoose Home, and then check the font and font size.Ĭhoose Line Spacing to make sure the line spacing matches the spacing in the rest of your document.Īfter you add the fields you want to merge, type the information you want to be the same in each letter, email, envelope or label you create during the merge. If a field you want says Not Matched, select the drop-down list for that field and then choose the column name that matches that column in your list. Check if the fields you want, appear in the list. Tip: To be sure Word finds the names and addresses in your list, choose Match Fields. To easily add an address block to your letter, envelope or label use the Address Block tool.Ĭlick where you want to add the address block in your document. Next, add merge fields to your main document (labels, envelopes, etc.). In the Microsoft Excel dialog box, under Named or cell range, select the cell range or worksheet that contains the data that you want to use, and then click OK. Click MS Excel Worksheets via DDE (*.xls), and then click OK. In the Confirm Data Source dialog box, click to select the Show all check box. Start the mail merge and then select your recipients by navigating to the Excel spreadsheet that contains your data. On the Advanced tab, go to the General section.Ĭlick to select the Confirm file format conversion on open check box, and then click OK.

#Mail merge from excel to word labels zip

Under the Number tab, select Special and then Zip Code.

#Mail merge from excel to word labels code

Highlight the zip code column in Excel and right click. Your data source must be the first sheet in the workbook.

Unfortunately, both products, by default, drop the leading zero in zip codes.įirst, ensure that your data is formatted correctly in Excel. You can use Excel to populate mailing labels in Word.